Propuesta de un modelo de gestión documental para la implementación de un sistema automatizado en la UTPL: Estudio de caso: Departamento Administrativo Financiero

Abstract

Abstract: The proposal aims to design a document management model for the implementation of an Automated System in the UTPL, which allows improving the traceability of the activities and services of the Financial Administrative department. To achieve the approach of the model, the descriptive and documentary methodology is applied, for this, we proceed to apply surveys to the personnel who send procedures to the Finance department, in order to identify the frequency of use and the need for a computerized system; Likewise, the relevant requirements that must be considered are investigated, according to the internal and external regulations of the institution. With the information obtained, the design of the model for the automation of the Document Management System and Institutional Archives (hereinafter SIGEDAI) is carried out, considering for its scheme, the eight document management processes. Resulting as a result, a standardized structure for the automation of SIGEDAI, according to the needs of the institution, guaranteeing the processing and disposition of the data, through the application of technical archival tools and through the use of new information technologies.