Mejora de la Gestión Documental en Archivos Públicos mediante Tecnologías de la Información: Implementación de soluciones de digitalización y acceso remoto en el GAD Municipal del Cantón Biblián

Abstract

Abstract: The purpose of this thesis is to implement an information technology-based document management system that allows for the digitization, organization, and remote access of the historical archives of the Municipal Government of Biblián Canton. The project was born in response to a critical problem in document management, characterized by document deterioration, inefficient manual processes, limited accessibility, and risks to the preservation of historical heritage. Through an analysis of the institutional, technological, social, and legal environment, the urgent need to transform document management through a modern, secure, and scalable technological solution was demonstrated. The system was outlined and implemented using the Django framework under the Model-View-Template (MVT) architectural pattern, integrating features such as advanced search, OCR scanning, access control, and cloud backup. The results show significant improvements in search times, reduced physical space usage, improved citizen accessibility, and improved information security. This solution seeks to optimize administrative efficiency, strengthen transparency, and preserve the canton's institutional memory for future generations.