Diseño e implementación de un sistema de gestión documental digital para la administración y consulta de archivos institucionales en la Dirección de Desarrollo Social del GAD Municipal de Tena.

Abstract

Abstract: This Curriculum Integration Project aimed to design and implement a digital document management system to optimize the administration, retrieval, and storage of institutional archives for the Social Development Department of the Tena Municipal Government. The study arose from a diagnostic assessment that revealed shortcomings in manual and semi-digital document management, such as operational delays, information duplication, and a lack of follow-up. To address these issues, a multi-layered, service-oriented web application was created using Java, Spring Boot, Vue.js, and Microsoft SQL Server. Development was carried out using the Scrum agile methodology, building the system incrementally. The developed solution includes functionalities for registration, search, visualization, version control, user management, report generation, and auditing, which contribute to improved administrative efficiency, information security, and institutional transparency. Finally, the system was verified through functional, security, accessibility, and user acceptance testing, demonstrating its viability for implementation in a real-world institutional environment.